Show Your Leadership by Conducting a “New Ideas” Meeting
Want to demonstrate your leadership to the boss? Offer to conduct a meeting that will identify new ideas for meeting a current departmental goal. The meeting can deal with ways to generate revenue, control costs, recruit needed talent, serve customers better, etc. See if you can identify a critical need the organization has. This will improve your chances of the boss saying yes to your suggestion.
The very act of making the offer demonstrates leadership. Conducting a productive meeting will seal the deal.
Show your enthusiasm for the proposed meeting when you suggest it to the boss. If you’re not enthusiastic about it the boss might not be either. Present a list of people you suggest be invited and ask the boss for additional suggestions.
Here are some tips for managing the meeting.
– Make it a virtual meeting. This will allow employees in remote areas and people in other departments to participate. The employees in your office can meet in a conference room, using their personal devices, while those in remote locations will participate online. People prefer using their personal devices. Indeed, some younger employees resent not being able to use them.
– Your invitation should state these specifics: All ideas will be welcomed; nobody’s ideas will be criticized; and suggestions for refining the ideas that were proposed will be encouraged. Tell how long the meeting will be. Keep it short. It’s harder to keep people’s attention during a distance meeting than during a live one. People in remote locations can easily be distracted. Making the meeting short will encourage people to decide to take part.
– Begin the meeting with a very concise description of its goals and of the above-stated ground rules.
– Start the meeting on time, even if you’re disappointed with the attendance. Recap some of the approaches suggested as the clock ticks away so you encourage more thinking and update the late-comers. Chances are ideas will flow – but if nobody volunteers one right away suggest an approach to be considered.
– Speak loudly, clearly, confidently and with the body language that’s expected of a leader. That means you should stand tall because you’ll feel and appear more authoritative; use confident hand and arm gestures to underscore important points; and emphasize those points with voice changes and dramatic pauses.
– Don’t say “good idea” about anything because if you don’t say it for later suggestions you might imply the other ideas aren’t good.
– Don’t let anyone or any group of people dominate the discussion. Call on those who haven’t participated.
– Take notes. Don’t leave that responsibility to others – and be sure you don’t arbitrarily ask a junior staffer or woman to take notes.
– Wrap up the meeting on time and thank everyone for participating.
Back in your office, write a succinct report for the boss. Be sure to credit everyone appropriately. Suggest a course of action, with a timetable. Begin the action plan with a description of the expected outcome and give the details after that. Keep it short. The boss is busy.
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About Jennifer Vickery
Jennifer’s background is in national public relations campaigns where she oversees every aspect of PR strategy utilizing her 10+ years of senior experience. She’s worked for various national public relations clientele through every facet of PR. She has experience with writing a regular column for a newspaper, producing a health television segment, serving as a…